Creditors Clerk

Job No:  202093

Location: Bryanstoon

Salary:  R 10 000 - R 15 000 P/M Dependent upon experience

 

  • Processing of supplier invoices into the accounting system after invoice has been agreed to purchase order and delivery note.

  • Performing reconciliation of supplier statements to amounts due per the accounting system.

  • Following up on account queries to resolve and to escalate to management where intervention is required.

  • Maintaining working relationships with suppliers and ensuring accurate record keeping of information relating to suppliers.

  • Any ad hoc requirements relating to the finance department and accounting of transactions.

 

Execute entire creditors function: 

  • Request invoices and statements from suppliers assigned to you.

  • Matching of invoices to signed delivery notes and approved purchase orders within the system and within the guidelines of the procedural policies.

  • Invoices with no order should be sent back to the relevant supplier

  • Take delivery of matched delivery notes if the invoice has a corresponding order within the system. 

  • Processing of supplier invoices on a daily basis, in line with the requirements from SARS to ensure Vat and Tax compliance.

  • Where required obtain sign off and allocation of invoices needing processing from the appropriate operational staff member based on the appropriate levels of authority.

  • Recognize and correct account issues following up with the procurement department or suppliers and handing remaining queries to the creditors manager to perform further follow up with the procurement department.

  • Basic journal processing for corrections and rebates.

  • Timely and accurate reconciling of creditors statements to the specific months general ledger balance.

  • Updating Creditors Cash Flow listing for scheduled payments based on a reviewed and signed off supplier reconciliation from the creditors manager.

  • Compiling remittance advice, posting in system after payment and forwarding on to suppliers with proof of payment.

  • Ensuring all reconciling items to be followed up with a supplier has been done by the following month and no long outstanding items are reflected on supplier reconciliations, any items outstanding longer than 1 month should be raised with the creditors manager to be followed up with the procurement department.

  • Ensure that all supporting documentation is filed in the correct manner, ISO requirements to be followed.

  • Dealing with management and suppliers in a professional manner, attending meetings with suppliers.

 

Critical Factors:

  • Ensure that invoices match delivery notes and have valid orders.

  • Ensure invoices have all the correct company details and complies with SARS requirements

  • Ensure deliveries and Invoices are processed correctly into the accounting system, date, period, amount and supplier.

  • Ensuring that supplier queries are corrected

  • Ensure proof of payments agrees to remittance advices and are processed in the system timeously (1 day after payment)

  • Adhering to set finance policies and deadlines

 

Finance functions (where required):

  • Load supplier details and payments on banking platforms or assist in checking payment details for amounts, recipient details to approved listings for ad hoc payments, creditors and subcontractors

  • Drawing supporting documents, schedules and reports as required for management or auditors

  • Update and maintain, as well as checking monthly creditor cash flow/payment listing.

 

Attributes: 

  • Understanding of basic accounting principles

  • Demonstrate attention to detail

  • Demonstrate autonomy, ability and willingness to solve problems

  • Organized, trustworthy and able to work under pressure

  • Able to meet deadlines without constant reminders

  • Disciplined, proactive and flexible  

 

Education:

  • Grade 12

 

Work Experience:

  • A minimum of 1-2 years’ experience in the creditors function

  • Accounting software package experience

  • Must be computer literate with Excel skills

 

Work Experience:

  • 3 or more years’ experience in the creditors function

  • Experience in the accounting software used by Client, BUILDSMART.

  • Computer literate with high proficiency in Excel

 

Knowledge:

  • Attention to detail

  • Computer literacy

  • Good written and verbal communication skills

  • Strong analytical and problem-solving skills

  • Ability to analyse and interpret data/reports

  • Flexible and adaptable

  • Able to schedule effectively and prioritize tasks

  • Working conditions:

  • Professional flexibility in working hours while supporting daily business hours.

  • Will interact with internal and external stakeholders through several different means.