Creditors Clerk

Job No:  202093

Location: Bryanstoon

Salary:  R 10 000 - R 15 000 P/M Dependent upon experience

 

• Processing of supplier invoices into the accounting system after invoice has been agreed to purchase order and delivery note.

• Performing reconciliation of supplier statements to amounts due per the accounting system.

• Following up on account queries to resolve and to escalate to management where intervention is required.

• Maintaining working relationships with suppliers and ensuring accurate record keeping of information relating to suppliers.

• Any ad hoc requirements relating to the finance department and accounting of transactions.

 

Execute entire creditors function: 

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• Request invoices and statements from suppliers assigned to you.

• Matching of invoices to signed delivery notes and approved purchase orders within the system and within the guidelines of the procedural policies.

• Invoices with no order should be sent back to the relevant supplier

• Take delivery of matched delivery notes if the invoice has a corresponding order within the system. 

• Processing of supplier invoices on a daily basis, in line with the requirements from SARS to ensure Vat and Tax compliance.

• Where required obtain sign off and allocation of invoices needing processing from the appropriate operational staff member based on the appropriate levels of authority.

• Recognize and correct account issues following up with the procurement department or suppliers and handing remaining queries to the creditors manager to perform further follow up with the procurement department.

• Basic journal processing for corrections and rebates.

• Timely and accurate reconciling of creditors statements to the specific months general ledger balance.

• Updating Creditors Cash Flow listing for scheduled payments based on a reviewed and signed off supplier reconciliation from the creditors manager.

• Compiling remittance advice, posting in system after payment and forwarding on to suppliers with proof of payment.

• Ensuring all reconciling items to be followed up with a supplier has been done by the following month and no long outstanding items are reflected on supplier reconciliations, any items outstanding longer than 1 month should be raised with the creditors manager to be followed up with the procurement department.

• Ensure that all supporting documentation is filed in the correct manner, ISO requirements to be followed.

• Dealing with management and suppliers in a professional manner, attending meetings with suppliers.

 

Critical Factors:

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• Ensure that invoices match delivery notes and have valid orders.

• Ensure invoices have all the correct company details and complies with SARS requirements

• Ensure deliveries and Invoices are processed correctly into the accounting system, date, period, amount and supplier.

• Ensuring that supplier queries are corrected

• Ensure proof of payments agrees to remittance advices and are processed in the system timeously (1 day after payment)

• Adhering to set finance policies and deadlines

 

Finance functions (where required):

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• Load supplier details and payments on banking platforms or assist in checking payment details for amounts, recipient details to approved listings for ad hoc payments, creditors and subcontractors

• Drawing supporting documents, schedules and reports as required for management or auditors

• Update and maintain, as well as checking monthly creditor cash flow/payment listing.

 

Attributes: 

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• Understanding of basic accounting principles

• Demonstrate attention to detail

• Demonstrate autonomy, ability and willingness to solve problems

• Organized, trustworthy and able to work under pressure

• Able to meet deadlines without constant reminders

• Disciplined, proactive and flexible  

 

Education:

• Grade 12

 

Work Experience:

• A minimum of 1-2 years’ experience in the creditors function

• Accounting software package experience

• Must be computer literate with Excel skills

 

Work Experience:

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• 3 or more years’ experience in the creditors function

• Experience in the accounting software used by Client, BUILDSMART.

• Computer literate with high proficiency in Excel

 

Knowledge:

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• Attention to detail

• Computer literacy

• Good written and verbal communication skills

• Strong analytical and problem-solving skills

• Ability to analyse and interpret data/reports

• Flexible and adaptable

• Able to schedule effectively and prioritize tasks

• Working conditions:

• Professional flexibility in working hours while supporting daily business hours.

• Will interact with internal and external stakeholders through several different means.