Creditors Clerk
Job No: 202093
Location: Bryanstoon
Salary: R 10 000 - R 15 000 P/M Dependent upon experience
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Processing of supplier invoices into the accounting system after invoice has been agreed to purchase order and delivery note.
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Performing reconciliation of supplier statements to amounts due per the accounting system.
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Following up on account queries to resolve and to escalate to management where intervention is required.
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Maintaining working relationships with suppliers and ensuring accurate record keeping of information relating to suppliers.
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Any ad hoc requirements relating to the finance department and accounting of transactions.
Execute entire creditors function:
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Request invoices and statements from suppliers assigned to you.
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Matching of invoices to signed delivery notes and approved purchase orders within the system and within the guidelines of the procedural policies.
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Invoices with no order should be sent back to the relevant supplier
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Take delivery of matched delivery notes if the invoice has a corresponding order within the system.
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Processing of supplier invoices on a daily basis, in line with the requirements from SARS to ensure Vat and Tax compliance.
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Where required obtain sign off and allocation of invoices needing processing from the appropriate operational staff member based on the appropriate levels of authority.
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Recognize and correct account issues following up with the procurement department or suppliers and handing remaining queries to the creditors manager to perform further follow up with the procurement department.
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Basic journal processing for corrections and rebates.
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Timely and accurate reconciling of creditors statements to the specific months general ledger balance.
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Updating Creditors Cash Flow listing for scheduled payments based on a reviewed and signed off supplier reconciliation from the creditors manager.
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Compiling remittance advice, posting in system after payment and forwarding on to suppliers with proof of payment.
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Ensuring all reconciling items to be followed up with a supplier has been done by the following month and no long outstanding items are reflected on supplier reconciliations, any items outstanding longer than 1 month should be raised with the creditors manager to be followed up with the procurement department.
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Ensure that all supporting documentation is filed in the correct manner, ISO requirements to be followed.
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Dealing with management and suppliers in a professional manner, attending meetings with suppliers.
Critical Factors:
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Ensure that invoices match delivery notes and have valid orders.
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Ensure invoices have all the correct company details and complies with SARS requirements
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Ensure deliveries and Invoices are processed correctly into the accounting system, date, period, amount and supplier.
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Ensuring that supplier queries are corrected
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Ensure proof of payments agrees to remittance advices and are processed in the system timeously (1 day after payment)
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Adhering to set finance policies and deadlines
Finance functions (where required):
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Load supplier details and payments on banking platforms or assist in checking payment details for amounts, recipient details to approved listings for ad hoc payments, creditors and subcontractors
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Drawing supporting documents, schedules and reports as required for management or auditors
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Update and maintain, as well as checking monthly creditor cash flow/payment listing.
Attributes:
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Understanding of basic accounting principles
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Demonstrate attention to detail
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Demonstrate autonomy, ability and willingness to solve problems
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Organized, trustworthy and able to work under pressure
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Able to meet deadlines without constant reminders
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Disciplined, proactive and flexible
Education:
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Grade 12
Work Experience:
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A minimum of 1-2 years’ experience in the creditors function
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Accounting software package experience
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Must be computer literate with Excel skills
Work Experience:
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3 or more years’ experience in the creditors function
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Experience in the accounting software used by Client, BUILDSMART.
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Computer literate with high proficiency in Excel
Knowledge:
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Attention to detail
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Computer literacy
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Good written and verbal communication skills
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Strong analytical and problem-solving skills
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Ability to analyse and interpret data/reports
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Flexible and adaptable
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Able to schedule effectively and prioritize tasks
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Working conditions:
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Professional flexibility in working hours while supporting daily business hours.
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Will interact with internal and external stakeholders through several different means.